What to do after the trip to get reimbursed

  1. Complete the SHIBA Volunteer Travel Expense Voucher Form (PDF 319.34KB) within a month after your travel.
  2. Complete the Vendor Registration Form (PDF 283.40KB). You only need to submit these two forms prior to your first travel reimbursement submittal, or if you need to provide updated information. If you would like your reimbursement to be completed using direct deposit, please complete the Vendor Direct Deposit Form (PDF 336.42KB).
  3. Volunteer coordinators and volunteers should check the "Volunteer" box in Section 3 of the W-9 form.
  4. Submit the completed and signed SHIBA Payee Registration and W-9 forms to the OIC fiscal office at the fax number listed on the bottom of the payee registration form.
  5. Send your documents by email to the SHIBA administrative assistant, or send the original copies of your SHIBA Volunteer Travel Expense Voucher and lodging receipts to:

Office of the Insurance Commissioner
SHIBA Organizational Coordinator
PO BOX 40255
Olympia WA 98504-0255

When to expect the reimbursement

  • You should receive your reimbursement in approximately 20 working days after we receive your completed and correct paperwork at the SHIBA program office.
  • Missing or incomplete information, or using outdated forms will delay reimbursement.
  • If you don't receive your reimbursement within 25 working days after submitting it to the SHIBA program office, email the SHIBA administrative assistant.